People Operations Coordinator

What You’ll Be Doing 👨‍💻👩‍💻 🛰 🛰

At Quindar, our people are our most important product - and we’re looking for someone to help us nurture and scale that product as we grow.

We’re hiring a People Operations Coordinator to be the glue behind the scenes, keeping things efficient, human, and joyful. This role blends office management, people operations, and executive support. You’ll help us scale our culture, ensure smooth day-to-day operations, and create the experiences that make working at Quindar meaningful.

From onboarding new hires to planning offsites, supporting executives, and making sure the office runs seamlessly, you’ll be central to our team’s rhythm and growth. If you thrive in fast-paced environments, love enabling others, and want to be part of the celebrations and milestones that define a growing company, this is the role for you.

Key Responsibilities

• Culture & Team Engagement
  • Plan and execute team activities: happy hours, outings, local events, and charity engagements
  • Coordinate company offsites (agenda, logistics, activities, travel)
  • Lead employee recognition efforts: birthdays, work anniversaries, welcome kits, and company swag
  • Keep internal communications flowing through company-wide emails and newsletters
• People Operations
  • Own HR onboarding, ensuring a smooth first-day experience
  • Manage benefits administration and employee support
  • Maintain and update the employee handbook
  • Coordinate performance review processes (scheduling, reminders, documentation)
  • Support recruiting (scheduling interviews, coordinating candidate logistics, ensuring a great candidate experience)
• Office & Facilities
  • Oversee office operations, including snack/beverage replenishment and space planning
  • Source and coordinate office space as we grow
  • Manage vendors and handle shipping/logistics as needed
• Executive Support
  • Coordinate executive schedules (internal and external)
  • Book lodging, flights, and other travel logistics for executives
  • Support board meetings (scheduling, materials preparation, documentation)
  • Prepare expense reports and manage reimbursements

Requirements

• 3+ years of experience in office management, people operations, or executive support (startup experience required)
• Highly organized with strong attention to detail and follow-through
• Excellent written and verbal communication skills
• Comfortable managing multiple priorities and working in a fast-paced environment
• Strong sense of discretion and confidentiality when handling sensitive information
• A team player who brings energy, positivity, and creativity to building company culture

ITAR REQUIREMENTS:

• To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.

Why you'll love working at Quindar

• We work in a cutting edge industry and you will get the opportunity to be part of a small team with a large direct impact on the success of our customers’ space missions!
• We take work life balance very seriously. We require employees to take 15 days off but provide unlimited PTO and follow most US federal government holidays.
• Mental health is just as important as physical so we provide quarterly health & wellness benefits.
• Comprehensive health insurance for you and your family with 100% coverage for employees.
• We encourage employees to save for retirement and provide 4% 401(k) matching.
• Each quarter we have a 4-day company offsite. Previous locations include San Francisco, Nashville, Denver, Santa Fe, New Orleans, San Diego, Bozeman, and New York City.
• Our culture and company is evolving. You will be key in creating the next major or minor version!

First Round - Screening Call (30m) The Hiring Manager will walk through your experience, the role, and make sure we are in alignment with the expectations (75% Behavioral, 25% Technical).

Second Round (60 min) Interview with CEO, other leadership for cultural and experience fit

Third Round (1 hour - take home) Operations Challenge - walk through scenario that you might see at Quindar

Fourth Round (45 min) Interview with the Hiring Manager to walk through operations challenge.

Reference Check The Hiring Manager will ask for 2 references within the last 5 years. These can be former managers or colleagues.

Offer The hiring manager will reach out with a verbal offer and a formal offer within 24 hours of notification.

Reverse Reference Check We will coordinate a time for you to meet 1:1 with a recent new hire to ask questions about working at Quindar.